Privacy Policy – The Beautiful Moments Brand Photography services

Last updated: February 2026

1. Who we are

The Beautiful Moments photography services is a photography and videography business based in Birmingham,
United Kingdom.

For any privacy questions, please contact:
Email: info@thebeautifulmoments.co.uk

2. What information we collect

We may collect:

• Your name
• Email address
• Phone number
• Business name and website
• Information shared during an enquiry or booking
• Photographs or videos created during your session
• Website usage data through cookies or analytics

We only collect information that helps us respond to enquiries, deliver services, send agreed updates, and improve our website and client experience. We never sell your personal data.

3. How we use your information

We use your data to:

• Communicate about enquiries, bookings, and services
• Deliver photos, videos, galleries, invoices, or contracts
• Provide helpful resources or newsletters (only if you choose to receive them)
• Improve our services and website experience

4. Legal basis for processing (UK GDPR)

We rely on the following lawful bases:

• Contract/Booking form – to deliver your booked photography or video services
• Legitimate interest – to run and improve our business
• Consent – for marketing emails or newsletters

You can withdraw consent at any time.

5. Storage of personal data, photographs, and videos

Personal data, photographs, and videos may be stored securely using trusted systems such as email providers, cloud storage and gallery delivery platforms, and website hosting or analytics services.

We take reasonable steps to protect your information and prevent unauthorised access.

Photographs and videos created during your session may be securely retained for service delivery, backups, legal or tax record-keeping, and portfolio or marketing purposes where permitted.

Full details about image ownership, editing, and RAW (unedited) files are set out separately in our Terms & Conditions.

6. How long we keep your data

We keep personal data only as long as necessary to deliver services, meet legal or tax requirements, and maintain reasonable business records.

Archived images may be retained securely unless deletion is requested and legally permitted.

7. Sharing your information

We may share limited information with trusted service providers such as online gallery platforms, payment processors, and website or email service providers. These providers must protect your data and follow data protection laws.

We do not sell or trade your information.

8. Your rights

Under UK data protection law, you have the right to:

• Access your personal data
• Correct inaccurate data
• Request deletion of your data
• Restrict or object to processing
• Withdraw marketing consent at any time
• Complain to the Information Commissioner’s Office (ICO)

ICO website: https://ico.org.uk

9. Changes to this policy

We may update this Privacy Policy from time to time. The most recent version will always appear on this page.